Registrar's Office

REGISTRAR'S OFFICE

Records, 1909 - present, bulk dates: 1909-1959
1.5 l.f.

History
The registrar’s office was formed as a separate and independent organization at North Dakota Agricultural College (NDAC) in 1904 because of a dispute between Claude Nugent, the business manager for the athletic association and Harry McArdle, professor of mathematics and registrar. McArdle had been the registrar since coming to the institution on April 15, 1891. The dispute arose when Nugent overheard McArdle discussing the low grades of the athletes over the only two phones on campus. In order to resolve the conflict Alfred H. Parrot was appointed registrar, a position that he held from 1904 to 1952, with a brief interruption between 1937-1939. According to the 1904 Biennial Report Alfred Parrot was elected to the position of mathematics instructor, although his personal records indicate that he was Registrar in 1904. To further complicate matters, the 1906 Biennial Report, under changes in faculty, has Alfred Parrot elected Registrar in place of P.B. Burnet who resigned. Early faculty records do not show a P.B. Burnet as a member of the NDAC faculty.

When Alfred Parrot took the position of Registrar he discovered that although the office had existed in colleges since Medieval times, there was still no clear definition of the responsibilities of the office. He organized a national conference to examine the duties of the registrar and to create a transcript procedure for students transferring from one institution to another. The conference was held in Detroit, Michigan in August, 1910. From this auspicious beginning the American Association of Collegiate Registrars and Admission Officers emerged. Prior to 1949 the title did not include “and Admission Officers”. However, due to increased enrollment after the Second World War, the duties of the registrar expanded therefore adding another dimension to their services.

As of the 1948-49 NDAC catalog, a distinct Office of Admissions and Records was established. As of the 1976-1978 NDSU catalog, an Admissions Office and an Office of the Registrar were in place, superseding the Office of Admissions and Records.

As of August, 1998, the mission of the NDSU Office of the Registrar is to collect, manage, maintain, and preserve academic records and student data to provide services to students, faculty, staff, administrators, and the public. Related responsibilities include determining access to records and monitoring compliance with University academic policies and state and federal laws.

General services include coordinating the production of the course registration schedule, undergraduate bulletin (catalog), campus directory, and commencement program. Specific services include processing registrations, course drops/adds,
withdrawals, grades, transcripts, degree certifications, re-admissions, academic reports, and student petitions/appeals for exceptions to academic policies; verifying enrollment, residency, and Veteran's benefits; evaluating transfer credits; and setting the examination schedule.

Scope and Content
The records of the registrar start in 1909 and continue until present. This an artificially created series, compiled from a variety of loose and unorganized materials that have been received from the Office of the Registrar over the years. The information in the Correspondence series (1909-1959) is classified by calendar year, as opposed to academic year. The correspondence deal primarily with letters between professors, departments, students and organizations on or off campus. The information in the Statistical Series (1923-1959, 1995-96), is classified by academic year (i.e. Fall 1924 - Spring 1925) and deals with student demographics in the form of reports. The final series is the General Series (DATES) dealing primarily with registration procedures, course changes and special topics, and advising

See Also: Course Schedules finding aid, 1920-present [gaps],

Registrar’s Office - Box Listing

Box 1

1/1 Finding Aid

Correspondence 1909-1996

2 1909 Correspondence
3 1911 Correspondence
4 1913 Correspondence
5 1914 Correspondence
6 1915 Correspondence
7 1916 Correspondence
8 1917 Correspondence
9 1918 Correspondence
10 1919 Correspondence
11 1920 Correspondence
12 1921 Correspondence
13 1922 Correspondence
14 1923 Correspondence
15 1924 Correspondence

Box 2

1 1925 Correspondence
2 1926 Correspondence
3 1927 Correspondence
4 1928 Correspondence
5 1929 Correspondence
6 1930 Correspondence
7 1931 Correspondence
8 1932 Correspondence
9 1933 Correspondence
10 1934 Correspondence
11 1935 Correspondence
12 1936 Correspondence
13 1937 Correspondence
14 1938 Correspondence
15 1939 Correspondence
16 1940 Correspondence
17 1941 Correspondence
18 1943 Correspondence
19 1944 Correspondence
20 1945 Correspondence
21 1954 Correspondence
21a 1977 Correspondence

Statistical Information 1925-1959, 1995-96

22 1922-1923 Statistics
23 1926-1927 Statistics
24 1927-1928 Statistics
25 1928-1929 Statistics
26 1929-1930 Statistics
27 1930-1931 Statistics
28 1931-1932 Statistics

BOX 3

1 1932-1933 Statistics
2 1933-1934 Statistics
3 1934-1935 Statistics
4 1935-1936 Statistics
5 1936-1937 Statistics
6 1937-1938 Statistics
7 1938-1939 Statistics
8 1939-1940 Statistics
9 1940-1941 Statistics
10 1941-1942 Statistics
11 1942-1943 Statistics
12 1943-1944 Statistics
13 1944-1945 Statistics
14 1945-1946 Statistics
14a Enrollment Data – 1946-1956
15 1946-1947 Statistics
16 1947-1948 Statistics
17 1949-1950 Statistics
18 1950-1951 Statistics
19 1951-1952 Statistics
20 1952-1953 Statistics
21 1953-1954 Statistics
22 1954-1955 Statistics
23 1955-1956 Statistics
24 1956-1957 Statistics
25 1957-1958 Statistics
26 1958-1959 Statistics
26a Fall Enrollment – NDUS System - 1992
27 1995-1996 Statistics
28
29
30 1998-1999 Statistics
30a 1999-2000 Statistics
30b 2000-2001 Statistics
30c Spring 2003 Statistics

General Series (1975-1998)

31 Veterans, Exam Schedule, Summer School Clipping - 1975
32 Closed Classes - Spring, 1976
33 Special Topics - 1976-1977
34 Special Topics, Registration - 1977-1978
35 Registration for Tri-College - 1979
36 Special Topics - Fall, 1982
37 Special Topics - Fall, 1988
38 Registration Procedures - Fall, 1991
38a Transcript Form - 1996
39 Advising, Grading - Fall, 1997
40 Advising - Fall, 1998
41 Advisor Alert – 2001-2002
42 Advisor Alert – 2002-2003
43 Information Exchange Agenda, Presentation – April 2003
44 Academic Dates and Deadlines – 2002-03, 2003-04, 2004-05

10/98, 10/03, 12/04