The North Dakota/Manitoba Chapter of ACRL met Thursday, May 10, 2001, in the Reed Keller Auditorium of the University of North Dakota School of Medicine/Health Sciences.

Welcome and announcements

Asako Yoshida welcomed everyone to the meeting.  She thanked Judy Rieke for making arrangements for the reception at the Barnes and Noble University Bookstore the night before, and Rachel Vukas, EBSCO Subscription Services, for providing it.  Asako reminded the meeting of the EBSCO demonstration following the workshop.  She thanked Cheryl Bailey, chair elect, for organizing the program, and Judy Rieke and Mary Drewes for making the local arrangements.

Judy announced that following lunch, the meeting would reconvene in the Haugen Room.

Asako noted that the joint chapter has made a full rotation in its meeting sites and is back to where it started. Judy announced that following lunch, the meeting would reconvene in the Haugen Room.

Asako noted that the joint chapter has made a full rotation in its meeting sites and is back to where it started. A good foundation for the future has been established, with successful conferences and the incorporation of the chapter. A good foundation for the future has been established, with successful conferences and the incorporation of the chapter.

Business meeting

The minutes of the Spring, 2000, meeting were distributed as needed.   Shelby Harken moved to accept them; Mary Drewes seconded; motion passed.

Treasurer's report

Mary Drewes presented the treasurer's report.  As of May 1, the chapter had total income of $ 1,179.19, total expenses of $ 2,218.91, and a balance of $ 1,401.92.  She has another deposit to make of approximately $ 20.00.  The registration money for the conference is not included in this amount; Cheryl Bailey is collecting that separately.

As of May, 2001, the chapter has 52 members: 21 from Manitoba and 31 from North Dakota.

Sally Dockter moved to accept the treasurer's report; Betty Gard seconded; motion passed.

Election results

Judy Rieke announced the election results.  Cheryl Bailey (University of Mary) is the new chair, Phyllis Bratton (Jamestown College) is secretary, and Mary Drewes (Chester Fritz Library, University of North Dakota) is the treasurer.

The elections were a bit late this year; they are supposed to be held in October.  Susan Miller will be in charge of the next election.  A call went out for people to run for office.

Chapter Incorporation

Judy Rieke reported that the chapter is now officially incorporated; a lengthy process.  The chapter had to be incorporated in North Dakota to be legal, but members can be located anywhere.  Incorporation turned out to be more expensive than originally thought.  The chapter does not need to pay income tax because it does not generate enough money on a routine basis, but must file with Secretary of State each year (a $ 10 fee).  Stella Cone will check to see what level of income must be reached before income tax applies.  The law office that filed the papers for incorporation is trying to get tax exempt status for the chapter.

Asako led the members in a round of applause for Judy in appreciation of her work in seeing the incorporation process through.

Chapter Web Site

Asako gave the report on the website for Tom Bremer, who was not able to be present.  Tom has been updating the website and it is now fairly complete.  A membership directory will be mounted over the summer.  Judy asked for information on how to subscribe and the chapter's mailing list, and Linwood DeLong suggested mounting an online application form with the dues structure.  Asako will ensure that these items a re added to the site over the summer.

Tom is planning for the future development of the site and requests ideas from the members.

New business

Funding Opportunities

Asako outlined funding opportunities available through ACRL.  There are three types.  The second provides a national speaker for chapter meetings; the chapter will be eligible for this again in 2004.  The third provides a minimum of $ 100 in support for the business operations of the chapter.

The first opportunity is the Initiative Fund.  It provides $ 500 - $ 2,500 to chapters "to plan and implement projects and activities that are in support of ACRL Priorities and at the same time explore creative and leading edge topics."  The next due date for a proposal is March 15, 2002.

Asako proposed establishing a working group to develop projects in line with the grant guidelines, the fund criteria and the ACRL Strategic Plan.  Discussion followed.  Judy Rieke moved: to establish a working group to develop a project in line with the grant and to write the grant.  Eileen Kopren seconded; motion passed. Asako will chair the group; Karen Hunt volunteered to help.  More volunteers are needed.

ACRL Conference, Denver

Various members reported on the highlights of the conference, which included the food!  Judy felt that the big themes were information literacy and virtual reference.  Linwood DeLong was surprised that there was not more focus on collection development; this might be more a function of RUSA than ACRL.  Another theme was helping libraries interact positively with the rest of the campus, particularly faculty; this might be a good focus for the Initiative Fund proposal.

ALA Meetings

Asako will represent the chapter at the ALA conference in June.  Judy remarked that the ACRL conference has programming, while the ALA conferences have the business meetings. They are good places to share activities, network, and learn about rules and regulations.

Sally asked who bore the expense of sending someone to a national meeting to represent the chapter and if the chapter should reimburse the representative.  Eileen Kopren felt that the budget would never be able to afford complete reimbursement, and that the reserve would basically cover the expenses of the chapter.

Mark Leggott felt that it would be more useful to have funds in support of the chapter meetings than the national.  Linwood DeLong remarked that travel subsidies use up money very quickly.  Asako suggested that the executive board could make the decision to help members who have no additional travel or professional development funds attend national meeting where they represent the chapter.  Sally Dockter moved: that up to $ 200 per year be available as a last ditch effort for the chair or designated representative to attend the National Chapter Council Meeting at the approval of the Executive Board if money is available.  Karen Chabot seconded.  Discussion followed on the importance of attending national meetings, whether the annual conference or midwinter.  The chair is the representative of the chapter, but anyone can attend the meetings, and a chapter member can be designated to vote in the absence of the chair.  Motion passed.

Legislative Liaison

Sally Dockter has been receiving and forwarding messages from ALA to the members.  The national office of ALA wants to track which members contact legislators, but she does not think that this will be a successful effort.  She will continue to act as liaison.

Other Business

Mark Leggott announced that the Canadian Library Association will meet in Winnipeg from June 14 - 17.  There will be a pre-conference on June 13 with Thomas Homer Dixon, author of The Ingenuity Gap, speaking on information literacy.  The pre-conference costs $ 90.00 CA, and all are invited to attend.  More information is on the CLA website: www.cla.ca. The Access Conference, for "techies", will be held in November; Mark will forward information about it to the list.

Kaaren Pupino announced that Emporia State University will be bringing another MLS program to North Dakota in 2002. The details are still under discussion, but interviews of potential candidates will take place at the North Dakota Library Association conference in Williston in September.

The meeting adjourned at 10:10 a.m.

Respectfully submitted,
Phyllis Ann K. Bratton, Secretary