Circulation Policies

Lost Cards

Special Borrowers (High school, Workshop, Alumni, Faculty/Staff spouses, Community)

Books and Documents

Periodicals

Newspapers

Reserves

Media, Software, and Maps

Reference Materials

Institute for Regional Studies/University Archives

Germans from Russia Heritage Collection

Holds

Reserves

Renewals

Fines, Fees and Suspensions

Summer Borrowing Privileges

Damaged/Missing Barcode Replacement

Late/Lost Fees

Rekeying for Lost Key

Library Card

Repair or Replacement of Damaged Books

Borrower Categories

Borrower NDSU (Faculty, Staff, Students) Tri-College (Faculty, Staff, Students) NDUS (Faculty, Staff, Students) VISITING FACULTY F/M Area High School Students Special Borrowers Alumni Faculty/Staff Spouses Workshops

Valid ID NDSU ID Card Tri-College ID Card w/PALS Bar-code Current NDUS ID w/PALS Bar-code NDSU ID Card or NDSU Library Card NDSU Library Card--High School NDSU Library Card--Special Permit NDSU Library Card or NDSU picture ID NDSU Library Card--Faculty Spouse NDSU Library Card--Workshop

ID Cards

All users must present a valid bar-coded ID in order to charge out materials from Circulation, NO OTHER FORMS OF ID WILL BE ACCEPTED. If the person using the ID is not the same as the Photo on the ID, he/she must have written permission from the owner of the ID on file at the Circulation desk.

NDSU Faculty, Staff and Students must replace lost cards with a picture ID from the Corner Mart in the Union. Special Permits, High School Students and Workshop Students must pay $5.00 for a replacement ID card at the Main Library Circulation Desk.

High School: Cards are issued without a fee to Fargo, West Fargo, Moorhead, and Dilworth High School students who present a form signed by their school librarian or instructor.

Workshop: Cards are issued to workshop attendees only with the written permission of the workshop instructor or coordinator.

Alumni, Faculty/Staff: NDSU Alumni, Spouses of NDSU faculty and staff will be given free library cards on request. Spouses of students are required to get a Special Permit Card.

Community: Borrowers without a valid PALS bar-coded library card must apply for a Special Permit Card at the Circulation Desk in the Main Library. Cards are issued to North Dakota and Minnesota residents with a driver's license or other proof of residence. There is an annual fee of $25.00 for a Special Permit Card.

Loan Periods

Books and Documents

	Loan Period	Max. #	Renewals
Undergraduates (NDSU, Tri-College, NDUS)	4 weeks	50	1
Graduates (NDSU, Tri-College, NDUS)	120 Days	75	2
Faculty/Staff (NDSU, Tri-College, NDUS)	180 Days	100	1
Visiting Faculty	4 weeks	50	1
Special Borrowers (Community, Alumni, faculty/staff spouse)	4 weeks	10	1
High School Students	4 weeks	5	0
Workshops (Permission from faculty)	4 weeks	5	0

Periodicals

	Loan Period	Renewals
Undergraduates	no loan	0
Graduate Students/Faculty/Staff	5 Days	0
5th-year Arch/LA & 5th and 6th-year Pharmacy	5 Days	0
ALL Special Borrowers / High School Students	no loan	0

	Loan Period
Newspapers	Do not circulate
Reserves	As designated by Instructor
Media, Software, and Maps	1 week
Reference Materials	Do not circulate.
Institute for Regional Studies/University Archives	Do not circulate.
Germans from Russia Heritage Collection	Do not circulate.

General Policies

Holds

Holds may be placed on all circulating materials. All circulating materials are subject to recall. When a hold is placed on an item, a recall notice is mailed. Circulation and Branch Libraries staff may also phone for recalled materials. If recalled items have been charged out for at least two weeks, the borrower has a five day grace period in which to return materials. For materials that have been charged out for less than two weeks, the borrower may have the full two week loan and the five day grace period. Overdue fines on each recalled item will accumulate at a rate of $1.00 per day until the material is returned. After 10 days, a bill will be sent for the fines and replacement cost of materials. The fines are non-refundable.

Only three items at a time may be checked out from reserves.

Overdue fines accumulate at a rate of $.50 per hour. When fines total $1.00, a notice will be sent with an explanation of charges. Fines accumulate until the material is returned.

Limited renewals of all circulating materials are permitted. After an item has been renewed the maximum number of times, the items MUST be brought back to the library to be checked in. The borrower may then check out the item(s) again.

Overdue materials not returned by the end of a five day grace period will result in a charge based on the cost of materials.

Replacement costs paid for materials which are later returned will be refunded if the materials have not already been replaced and it is within the year of the billing date.

Borrowing privileges will be suspended for the following reasons: MAXIMUM FINE, MAXIMUM CHARGES, MAXIMUM OVERDUES, COLLECTION, LOST ID'S, WITHDRAWING FROM SCHOOL. Suspensions are system-wide, e.g., a user with a block at Architecture will not be able to charge materials at the Main Library, and a user with a block at Concordia will not be able to charge materials at NDSU.

After a bill is turned over to a collection agency, no refunds will be issued under any circumstances.

• If enrolled for Fall semester, patron ID will be updated and materials may be checked out.
• If enrolled for Summer semester, same applies.
• If working on thesis, a letter from advisor on letterhead will get checkout privileges for the session.

• If enrolled for Fall semester, patron ID will be updated and materials may be checked out.
• If enrolled for Summer semester, same applies.
• If working on special projects, a letter from advisor on letterhead will get checkout privileges for the session.

Approved Library Council - 1996

Mutilation of Library Materials
Intentionally defacing or destroying Library materials is a criminal act (North Dakota Century Code 32-03-09.2). Anyone caught mutilating library materials will be detained and campus security will be notified. The person will be charged all replacement costs (labels, barcodes, issue, volume). University patrons will be dealt with by the University and public patrons will be prosecuted through the civil judicial system.

Approved Library Council - 1996 Modified and approved by Circulation Coordinating Team - August 2000

Circulation Fees
Damaged/Missing Barcode Replacement

• $5.00

Periodicals

• $1/day overdue fine continues to accrue until periodical is returned or reported lost.
• After 5 days, the patron is billed the esitmated cost of the periodical plus the $5 accrued fine.
• When the periodical is returned, the estimated periodical cost is removed. However, the $1 per day fine remains.
• When the periodical is reported lost, the estimated periodical cost is amended to reflect the actual replacement cost of the material. The daily fine that has accrued since the original due date is included in the newly generated bill.
• When materials are returned, a credit memo is issued for the cost of the material.

Books & Documents

• After the 5 day grace period, the patron is billed the cost of the book.
• When materials are returned, a credit memo is issued for the cost of the book.

Holds

• After a grace period of 5 days from the mailing date of the recall notice, a fine of $1/ day begins to accrue.
• 5 days from the mailing date of the recall notice the patron is billed for the $5 fine that has accrued so far plus the cost of the material.
• The $1/day fine continues to accrue until the material is returned.

Reserves/Late Key Return

• $.50 per hour fine, with no limit.
• When a reserve/key is overdue, a bill is sent for the fine plus the cost of the material.
• When materials are returned, a credit memo is issued for the cost of the material.

Reference Materials

• Occassionally Reference Librarians may permit Reference materials to circulate as a special privilege.
• Overdue fines will be assessed at $10 per hour per item, no limit.
• Users must return all Reference items directly to the Circulation Desk staff, not to a book drop.
         Go Back to Loan Periods

• $75.00 or the actual cost of rekeying, whichever is less.

NDSU Faculty/Staff/Student

• Purchase new or replacement ID card at the Corner Mart in the Memorial Union.

Non-NDSU Patrons

• Purchase Special Permit card at the Circulation Desk in the Main Library for $10/year.
• Replacement of lost special permit card is $5.00.

• Actual cost of repair + $5.00 handling fee.
• Cost of replacing book if damage is irreparable.