Use of Facilities

5.  1 Use of the Library
5.  2 Library Conference Room (108)
5.  3 Library Multi-purpose Room (110A and 110B)
5.  4 Staff Lounge
5.  5 Library Study Carrels
5.  6 Large Group Study Room (214A)
5.  7 Computer Cluster (Room 200)
5.  8 Photocopiers
5.  9 Public Address System
5.10 Exhibits and Displays
5.11 Signs

5.1 Use of the Library

Any person is welcome to enter the Library and use its resources within the building, whenever the building is officially open.  Use of some areas or resources may be restricted, as described elsewhere in this policy manual.

Library staff may work in the building outside of official opening hours.

Any person, whose behavior constitutes a private or public nuisance, as defined by the North Dakota Century Code, may be evicted from the building if, after being asked to cease and desist, the nuisance persists.

Smoking is not allowed anywhere in the building.  All university buildings have been designated smoke-free by the North Dakota State Board of Higher Education.

No Food and drink are allowed in the Libraries except by library employees in staff areas with discretion.  Library users may have food and drinks only in the Extended Study area.  Food and drink are also allowed in designated areas during special events.  All staffs are responsible for enforcing this policy.

No animals, other than service animals required to help a physically disabled owner, are allowed in the building.

The Library is not responsible for the loss or repair of personal property.

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5.2 Library Conference Room (108)

Only Library staff members and/or their guests, may meet in the Conference Room. Room reservations are made at the Library Administration Office.

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5.3 Library Multi-purpose Room (110A and 110B)

The Library Multi-purpose room may be used by University employees or guests accompanied by an employee for purposes related to an employee's official responsibilities.  It may also be used by off-campus organizations for nonprofit purposes, provided that the specific use is sponsored by a University department or University-related organization as part of its official function.  NDSU Libraries makes the Multi-purpose meeting room available on an equitable basis regardless of the beliefs or affiliations of the individuals or groups requesting its use.

The Multi-purpose Room will not be booked more than 24 hours in advance for non-library classes during the first month of each semester (i.e. September and January).  Only classes scheduled by library instruction staff will be scheduled during this time.  Regular scheduling of the Multi-purpose Room may resume in October and February for the rest of the semester.  The purpose of this policy is to ensure the Library Instruction staff has adequate access to a suitable classroom during their heaviest class-load time of the semester.

The Multi-Purpose room is not a university classroom.  Therefore, classes will not be scheduled in this room regularly (i.e., Monday-Wednesday-Friday classes for three consecutive weeks or a Tuesday class meeting one hour each week for a full or part of a semester).  In special circumstances, exemptions to this policy may be granted by the Library Director or the Associate Director.

The room must be reserved in advance through the Circulation Department. Room reservations will be made on a first come, first serve basis - subject to the above policies.  NDSU Libraries staff member will not divulge to other prospective users the name or affiliation of groups using the facilities.

Eating or drinking is not allowed except under special circumstances.

Any unusual circumstances related to the use of the Multi-purpose room are to be referred to the Associate Director.

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5.4 Staff Lounge

Staff: The Staff Lounge may be used by any full-time or part-time individual currently employed or associated with NDSU Libraries.

Student Staff: Student staff entitled to a break while working in the Library may use the Staff Lounge.

Guests: An individual accompanied by a staff member may use the lounge.  The number of guests, at any one time, may not be so large that most of the staff are unable to use this facility.

Use: Usage of this area includes access to any appliances or furniture within the area.  Any fees charged to the staff for services, are also charged to guests for those same services, on a per use basis.

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5.5 Library Study Carrels

Anyone with a current Library card may use the Study Carrels.  Room keys are checked out at the Circulation Desk for four hour periods.  Rooms may be renewed if no one is waiting to use a room.

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5.6 Large Group Study Room (214A)

The large group study room may be reserved by a group of five or more in advance through the Circulation Desk.  When not reserved, the room may be used by an individual.  If approached by a group of five or more persons, one to four individuals occupying this room must relinquish it to the larger group.  However, it is not a university classroom and will not be regularly scheduled for class use.

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5.7 Computer Clusters (Rooms 200-202)

All computer cluster reservations are made through NDSU's Information Technology Services (ITS).  Proximas may be reserved either through ITS or the NDSU Libraries Reference Desk (231-8886).  The Library is not responsible for the unauthorized use, damage, loss or maintenance of any computing equipment or reference materials housed in the computer cluster.

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5.8 Photocopiers

A. Public photocopiers are available to any individual.  Users should be made aware of the copyright law as it affects copying.

B. The photocopier in the Administration Office and in the Timeclock Workroom may be used by any staff member.  Personal copying will charged at the current campus rate.

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5.9 Public Address System

The public address system is designed to announce the closing of the Library and warnings about emergencies that could affect the physical welfare of people within the building, such as fire or severe weather.  Normally, the system is not used to locate individuals within the building nor to broadcast music.

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5.10 Exhibits and Displays

Coordination, policies, and preparation of exhibits and displays is the responsibility of the Coordinator of Exhibits.  Traveling exhibits on loan from the State Historical Society of North Dakota and from other sources will be handled by the Coordinator in cooperation with other library staff.  The Library will not be responsible for the mutilation or loss of any displayed items.

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5.11 Signs
5.11.1 Permanent Signs

The Signage Committee has the responsibility for signage throughout the NDSU Libraries.  The Committee consults with the Directors Council on the role of signage in relation to the Libraries' mission and also acts as a clearinghouse for suggestions made by all staff for all signs.  Specifically, the Signage Committee:
1. Establishes guidelines for signage throughout NDSU Libraries
2. Ensures consistency among permanent signs posted one month or longer and arranges/plans for mounting/production of all permanent signs.
3. Reviews all signage in the NDSU Libraries, including floor plan maps.
4. Evaluates all signage and makes improvements where necessary.
The Committee's membership shall consist of volunteers from the Libraries staff. Each June, the Directors Council will call for volunteers to serve on the Committee. If no volunteers are forthcoming, the Directors Council will appoint appropriate individuals to the Committee. Membership shall correspond to the fiscal year, from July 1 - June 30.  The Signage Committee members will select a Chair from their membership.  The Chair's chief responsibilities are to act as liaison to the Directors Council (corresponding and attending meetings when required) and to write an annual report of activities (submitted to the Director).

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All-signs must be approved by a full-time Circulation staff-member.  Only Tri-College related activities may be posted.

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Amended Library Council - October 31, 1995

Updated - November 18, 2000

North Dakota Century Code
42-01-06. Public nuisance - Definition - A public nuisance is one which at the same time affects an entire community or neighborhood or any considerable number of persons, although the extent of the annoyance or damage inflicted upon the individuals may be unequal.

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